Hey there, Marti from The Professional Builder.
What I thought I’d do today, is fill you in on a daily routine and daily programme that will help you get some awesome structure, and instill the right systems into your daily habits, because you are what you do each and every day, and you are the sum of those daily actions.
So, while level 3 is taking place and you’re trying to get back into your daily rhythm, it’s really important to make sure that you have a good structure that helps fulfil your goals.
Let me ask you this, do you have your day planned out step by step, hour by hour for what you’re actually doing? I know for myself, I’ve got a little bit out of whack in the last couple of days with what I’m actually doing, what I’m working on and so forth.
To get back into rhythm, I made sure that I went back through my daily habits, daily structure, and morning ritual. To help you do the same, I thought I’d share them with you today, so that you can take the parts that you liked, that you see will be helpful or could be helpful to you, and can apply those to yours. The main thing is you want to structure your day in an 80-20 way, to make sure that you’re doing the most effective things that are going to make the biggest difference, to your business, and to your life.
I’m going to roll through what I do from when I get up in the morning, my morning ritual, to how I structure my day. What do I do to optimise sleep, and also some resources that you can use to help give structure, give accountability, clarity and make sure that you’re on point and get everything done, and get your building company moving forward as quickly as it should.
So Monday, Wednesday, and Friday when we’re not in these challenging times, I work from home or a cafe. Tuesday and Thursday I work in the office and at 9.20am we have our meetings (we have a team of 14). Seven based in the office, and seven offsite around different parts of the world. I have my all important coffee machine, structured my daily programme, which I will roll through now for you.
One of the biggest things is, you are what you do each and every day. If you have strong habits or strong structure to your day, it’s your diary, it’s your God. Routines, rituals, and habits are going to help you overcome motivation, because motivation doesn’t last. It’s like soap, you need to use it each and every day. And that’s where your structure, and in particular your Google calendar come in handy, as it will send alerts 10 minutes before you need to move to your next task, it’s a game changer.
There’s a great book that has to do with habit changing by James Clear, called Atomic Habits. This has had a massive influence. It’s awesome for working out when you’re most effective with your time and when you can be doing deep work? I find that the first thing in the morning is when I’m most productive so I do a lot of my detailed work then.
Another great book is The One Thing by Gary Keller, who built the biggest real estate privately owned company in America. The basic synopsis out of this is, do the one thing first and do not move on to that next thing until you’ve accomplished the thing that will move you closer to your goals.
Start thinking, what’s going to move you forward the most to your goals that day? Then go through the details of your goals, you need to have your North star lined up with what you want your business to look like. Are you building a business that gives you both more money and more time.
Lastly in terms of books, this one’s had probably the biggest impact in the last 12 months and has been a massive game changer. It’s called 177 mental toughness secrets of the world class by Steve Siebold. He’s also got another one, which pretty much explains why being fat is ruining your business. Touching on the health thing. You are a business athlete and there’s a great saying that you can’t manage time, you can only manage energy.
So, what are you doing to manage your energy during the day and what are you doing to rest and recharge. For me, at night it’s a little bit of guitar and PlayStation. And then before I go to bed, I’ll read a book for 20 minutes or so. I find books way better than a Kindle just for me personally because it doesn’t get into that whole blue light challenge.
Then, what are you putting in your mind? You need two things, will set and specific skill set strategies of what you’re working on. It should be just in time, rather than just in case. What do I mean by just in time? Well, if you’re working on marketing and you’re working on improving your direct response marketing to your website, then you’ll be wanting to make sure that you’re going through the TPB programme during the 42 point website audit checklist, going through what do you need to do to drive traffic, how are you doing your lead gen magnet, et cetera.
That’s going to make a massive difference to your performance because if you can shorten the time between learning and implementation, you’re going to get results much faster and you’re going to build your confidence muscle as you get these different strategies into play.
What is your day or your week look like? What’s the structure? And particularly now, what is going to keep you on track to make sure that you come out 30-60 or 90 days stronger?
I have my daily programme up on the wall where I’m stationed. I’ll run through that now so we can fine tune it to what works best for you. Some people work better in the morning, some people work better at night for doing deep work. So you want to make sure that you’re covering off mentally, spiritually, and physically.
Ask yourself what are you doing to calm your mind spiritually? Are you doing meditation? What are you doing mentally? What makes you sharper?
What about physically? You can either have two types of pain. The pain of discipline, of getting this stuff done or the pain of regret of leading one of these areas go unmanaged, unnoticed and not having it top of mind.
For me I get up at 6am every day, I get up an hour earlier than I used to and I’ve found that it’s been a game changer. As soon as I’m up, I will go straight into the calm meditation app, as a cortisol spike (stress hormone) is the highest five minutes after you get up. I’ll meditate for typically 10 to 15 minutes, and I find that that gives me more focus, more clarity and less stress.
I don’t attach emotion as much to the highs and lows of what I’m doing, as it allows me to think forward. It’s like standing on the side of a river, and watching all the turbulence go past, rather than being in the midst of it all and then you can decide whether you attach emotion to it or not.
Then I have a cold shower. I do one minute of cold, five minutes normal washing and then one minute cold when I get out. There’s a lot of science around that being cold adapted helps with being more invigorated, synaptic improvement in blood flow, and also basically feeling more alive and more into it as you get out.
Then at 7:00 AM, I do my morning ritual, which I’ll take you through now.
Firstly I go through Psycho-Cybernetics by Maxwell Maltz, which highlights what I do and who I want to be. You basically cannot outgrow your identity, and you need to live in the identity that is above where you want to be.
So, if you’re still thinking about it as a builder, then you’ll still be making decisions from a builder’s perspective, as opposed to a business owner. If you’re a business owner, identity versus an entrepreneur identity, you’ll make decisions differently with regards to investments, developments, et cetera.
Then I have my rules, so I start the day the same way each and every time, I exercise every day. I worked no more than two nights, I don’t work on weekends, et cetera. Then a little bit of gratitude generally.
After that I do a bit of gratitude so what am I grateful for or what are the things that make me feel fulfilled.
Then I go through our KPIs, sales goals, our actions to get there, and if we are on target? That’s basically before the team plays the game each day.
Once a week I’ve got three coaches. I have a guy called Gordon, one of the best sales guys on the planet. He helps our sales team of four people stretch for optimal performance. Everything basically from structure, improving sales, how to run weekly sales meetings, et cetera. Then we have our marketing coach, Kevin Harder, one of the best Facebook marketers on the planet, strategy wise. He helps with making sure that we’ve got the right strategy and keeps us accountable each week.
Lastly, I have a mindset and a physical fitness coach, Wes Watson. I do a 20 minute debrief once a week on my own and then I have a one hour session with him.
My reflection time is probably the most valuable time of the week for me. I’ll go through three great things that happened to me last week i.e. Coronavirus: Now’s the ideal time to step up and lead. My knee rehab is going well and exercising with my two boys in the park each day.
That’s my morning ritual.
Then I go into my vision book, and that’s where I have the eight key areas of family, marriage, financial, business, fitness, growth, hobbies and social. I’ll go through, are we on track and am I doing everything that I want to hit my goals, dad wise, marriage wise, business wise, growth wise, et cetera.
Basically the fuel to your fire, when anything gets hard, you’ve got that motivation to back yourself and a good one is to do that with your family together.
Then when my morning ritual is finished I start work each morning at 7.30am. Monday, Wednesday, Friday I’m in the home office and Tuesday, Thursday I’m at our work office, as that’s when we have all of our team meetings.
I start my work days by going over the business, typically on systems, marketing or sales. Basically 20% of our business which makes the biggest difference. I’ll do that from 9 to 11. Then the days that I’m working from home, I’ll take my boys to the park.
From 11 – 12, I’ll exercise which consists of walking, cycling, push ups et cetera. Every Monday after lunch we will do interviews with members, figuring out what they are doing specifically that is elevating their business, what strategies have they used that have made the most difference, and moved the needle the most for them in the last 90 days.
Then from 1.30 to 3 PM I work on the business. At the moment I’m just going through cashflow forecasting, mapping out construction meetings with Russ (Building owner who also works with us) and then our 30 day fast cash turnaround.
3 to 4 PM I’ll go for a bike ride, cycle on the waterfront or work on the business and planning tomorrow today. PTT helps me have a better night sleep, as I won’t be constantly thinking about what needs to be done the next day. What I do is I write down what I am working on today, and in what order are the priorities.
I have a start time and finish time for each activity. And I don’t move on to the next one until I first finish the first one. Then I come back home, I help the boys with their homework from 6 to 6.30. 6.30 to 7 we have dinner, and 7 to 8 and then I put the boys to bed at 8 to read them a bedtime story, et cetera. Then I have down time from 8 to 10, which might be TV, playing the guitar, PS4 or reading.
Those are some of the core things that have helped massively for me. I’ve been dialling this in over the last 15 years. I found that you do what works best for you, and just look at the area that you most want to improve or get focus and structure on. Going to bed at a certain time every night, and getting up at the same time every day is great for discipline, and great for your body getting in the same circadian rhythm so it knows great, here’s when to go to bed, produce melatonin.
So, have a look at some of these books, use Google calendar, go over your vision book and get your morning ritual dialled in. Environment is massive as well. Find an area at home where you won’t get distracted.
Anyway, this is my daily routine so see if you can start implementing these steps over the next few weeks and you’ll find a massive improvement.